# Contacts

Contacts receive notifications about your organization's products and licenses. All contacts are divided into two groups:

* Organization members are users who [belong to your organization in JetBrains Central Console](users.html). You can add users to the list of organization member contacts manually, or they can be [added there automatically in some cases](#automatically-added-contacts). These contacts can have [roles](roles.html) within the organization, allowing them to not only receive notifications but also view or manage parts of the organization's profile.

* [External contacts](#external-contacts) are users who are not members of your organization. Their contact information is added to the list automatically. They receive notifications assigned to them, but they don't have access to your organization.

All contacts receive [email notifications](#email-notifications) about products and licenses. But the notifications have two different scopes:

* [Order-specific contacts](#order-specific-contacts) can only access and receive notifications about specific orders assigned to them.

* Organization-wide contacts receive [notifications](#email-notifications) about all orders, products, and licenses across the organization.

Multiple contacts can receive the same notifications, and a single contact can receive multiple [notification types](#email-notifications).

You can [add new contacts](#add-user-to-contacts), [disable](#disabling-contacts) or [enable](#enable-notifications-for-disabled-contacts) existing ones, or [change their notifications](#changing-notifications-for-existing-contacts).

## Automatically-added contacts

Some users can be added to the list of contacts automatically. It happens in the following cases:

* When someone adds a new licensee or billing contact when placing an order on behalf of your company.

* When you disable an existing contact and reassign their notifications to a new person who wasn’t originally in your contact list.

All of these users automatically appear on your contact list. If they are already added to [the list of organization's users](users.html), they are added to the organization members list. If not, they become [external contacts](#external-contacts).

If they already have billing or licensing notifications assigned to them, they continue receiving email about orders or licenses across your organization. If not, they will become an [order-specific contact](#order-specific-contacts). But you can [assign additional notifications](#changing-notifications-for-existing-contacts) to them as needed.

## Order-specific contacts

When purchasing JetBrains products, you specify the licensee and billing contacts on the checkout page. The licensee receives the license certificate, while the billing contact receives the invoice for the order.

![Add company contact.png](images/add-company-contact.png)

By default, your billing contact is the same as your licensee. But you can provide a separate contact for billing if you wish.

![Add Billing Contact](images/add-billing-contact.png)

If you buy your licenses through a sales representative or a JetBrains partner, they will specify the licensee and billing contact information on your behalf.

These contacts are automatically added to your organization’s contact list. They can be [external contacts](#external-contacts) or organization members depending on whether they were previously added to the [organization's user list](users.html).

By default, they will only have access to and receive email notifications about this specific order. But you can [assign additional email notifications to them](#changing-notifications-for-existing-contacts) as needed.

## External contacts

External contacts are users who receive notifications about products and licenses in your organization but aren't its members. They can only be [added to the list of contacts automatically](#automatically-added-contacts). But you can [change which notifications they receive](#changing-notifications-for-existing-contacts) and [disable their notifications](#disabling-contacts).

External contacts don't have access to your organization in JetBrains Central Console. If you want these contacts to view or manage parts of the organization, you can add them to the [organization's user list](users.html) and then assign them a [role](roles.html). When you do that, these users will be moved from the external contact list to the organization member contact list.

## Manage contacts

Procedure: View the list of contacts

1. Log in to [JetBrains Central Console](https://console.jetbrains.cloud/).

2. In the sidebar, under Licensing, select Contacts.

If you don't see the page, you may need additional [permissions](roles.html#permissions). Contact your admin to get them.

3. You will see the list of organization member contacts. To view [external contacts](#external-contacts), click External contacts in the upper-right corner.

![Contacts List](images/contacts-list-external-contacts-highlighted.png)

Procedure: Add a user to contacts

> **Note:**
> You can only add new contacts to the Organization members list. [External contacts](#external-contacts) cannot be added manually.

1. In the sidebar, under Licensing, select Contacts.

If you don't see the page, you may need additional [permissions](roles.html#permissions). Contact your admin to get them.

2. Click the Set user as contact button at the top of the page.

![Contacts Set User As Contact Button Highlighted](images/contacts-set-user-as-contact-button-highlighted.png)

3. Select the desired user from the list or use the search to find them.

> **Tip:**
> If you can't find the user, they might not be a part of your organization. You can [add them](users.html#add_users) from the `Users` section.

4. In the dialog, toggle the email notifications you want this user to receive.

![Contacts Email Notifications Dialog](images/contacts-email-notifications-dialog.png)

5. Click Save changes .

Procedure: Change notifications for existing contacts

1. In the sidebar, under Licensing, select Contacts.

If you don't see the page, you may need additional [permissions](roles.html#permissions). Contact your admin to get them.

2. In the list, find the user whose notifications you want to change. You can search for a contact by name or email address. In the Email notifications column, you’ll see the notifications they currently receive.

3. Click ![three dots button](images/more-three-dots.svg) next to the user and select Change notification settings .

![Contacts Change Notification Settings](images/contacts-change-notification-settings.png)

4. In the popup, toggle the desired notifications on or off.

![Edit Contact Dialog](images/contacts-email-notifications-dialog.png)

5. Click Save changes .

Procedure: Disable contacts

You can stop a user from receiving emails by disabling the notifications. In some cases, you’ll also need to reassign their notifications to someone else.

> **Tip:**
> If a contact also has permissions to access the organization, disabling their notifications will not change their [role](roles.html) in the organization.

1. In the sidebar, under Licensing, select Contacts.

If you don't see the page, you may need additional [permissions](roles.html#permissions). Contact your admin to get them.

2. In the list, find the user whose notifications you want to disable. You can search for a contact by name or email address. In the Email notifications column, you’ll see the notifications they currently receive.

3. Click ![three dots button](images/more-three-dots.svg) next to the user and select Disable all notifications .

![Contacts Change Notification Settings](images/contacts-change-notification-settings.png)

4. If the contact is listed as the licensee or billing contact for at least one of your organization’s past orders, you'll need to provide a replacement contact to take over notifications for these orders.

![Disable Reassign Contact Dialog](images/disable-reassign-contact-dialog.png)

For contacts without order history, a simple confirmation dialog appears.

![Disable Contact Confirm](images/disable-contact-confirm.png)

5. Click Disable notifications or Disable and reassign notifications in the dialog to confirm your action.

Procedure: Enable notifications for disabled contacts

You can re-enable notifications for previously disabled contacts. Once you do that, they will start receiving the same emails as before. In the Email notifications column, you’ll see the notifications they used to receive. You can also [change their
notifications](#changing-notifications-for-existing-contacts) after enabling.

1. In the sidebar, under Licensing, select Contacts.

If you don't see the page, you may need additional [permissions](roles.html#permissions). Contact your admin to get them.

2. In the list, find the user whose notifications you want to enable.

3. Click ![three dots button](images/more-three-dots.svg) next to the user and select Enable notifications

![Contacts Enable Notifications Button](images/contacts-enable-notifications-button.png)

4. Click Enable notifications in the dialog to confirm your action.

![Contacts Enable Notifications Dialog](images/contacts-enable-notifications-dialog.png)

## Email notification types

When you [add a new contact](#add-user-to-contacts) or [change an existing one](#changing-notifications-for-existing-contacts), you can decide which email notifications they will receive.

|  Notification type  |  Emails sent  |
| --- | --- |
|  New invoices only  |  All new invoices issued for your organization   > **Tip:** > This notification option is not compatible with others. Selecting it removes any other notifications for the contact.    |
|  Licensing notifications  |      * All purchase confirmation emails with license certificates    * Subscription renewal reminders    |
|  Technical updates  |      * Product upgrades    * Bug fixes    * Technical issues    |
| Billing notifications |      * Subscription renewal reminders    * All pricing quotes requested for your organization    * All invoices issued for your organization    |
|  Overdue invoices  |  Reminders about overdue unpaid invoices  |
|  Security and privacy updates  |  Security-related updates and changes in JetBrains products  |
|  Data protection  |  Critical information related to personal data protection  |
|  New quotes  |  All pricing quotes requested for your organization  |

## See also

### Concepts

[Users and access](users-and-access.html) [Roles](roles.html)