Manage your team

Add members to your team

Invite users to join your team.

1. Open the Team admin panel.

2. In the sidebar, select Team management.

3. Click Add new member.

4. In the dialog, enter the user's email and click Add.

   

The invited user receives an invitation email with instructions to join the team. After they accept the invitation and sign in, they appear in the team member list.

Purchase seats

If all seats are in use and you need to invite more users to your team, you can purchase more seats.

1. Click your avatar at the top right and select Plans.

2. In the Cloud tab, click the Add more users.

   

3. On the purchase page, update the number of users in the Users field and complete the order.

   

After the purchase is complete, the additional seats become available immediately and can be used to invite new team members.

Change a user’s role

Assign roles to control what actions team members can perform.

1. Open the Team admin panel.

2. In the sidebar, select Team management.

3. In the team member list, locate the user whose role you want to change.

4. In the Role column, expand the role selector and choose the required role (admin or member).

The new role is applied immediately.

Delete a team member

Remove a team member to revoke their access and free up a seat for another user.

1. Open the Team admin panel.

2. In the sidebar, select Team management.

3. On the team member list, click the ellipsis icon for the user you want to delete and select Delete.

4. In the confirmation dialog:

   • Select whether you want to delete all data associated with this user (default option). Clear the checkbox if you want to continue accessing and using their workspaces.

   • Click the Delete button to complete the procedure.

   

Create a computation profile

This procedure explains how to create a computation profile. Optionally, you can select members of your team for this profile while creating it.

1. Open the Team admin panel.

2. In the sidebar, select Computation profiles.

   

3. Click Add new profile at the top right.

   

4. In the Name of profile field, provide a name for the new profile.

5. Under List of machines, select the machines that your team members with this profile can use.

6. (Optional) Assign the profile to selected members of your team.

   1. Under List of members, expand the list of team members.

   2. Click the users you want to select.

   3. Click the Add to profile button to save the selection.

7. Click the Create to save the new profile.

You can now assign this profile to members of your team.

Edit or delete a computation profile

This procedure explains how to edit a computation profile you created for your team.

1. Open the Team admin panel.

2. In the sidebar, select Computation profiles.

3. On the list of the computation profiles, click the ellipsis for the profile you want to edit or delete and select the required option:

   • Edit: opens the Edit [profile_name] dialog. Make the required changes (provide a new name, select and deselect machines, or choose team members for this profile), and click the Save button.

   • Delete: deletes the profile.

   

4. In the Name of profile field, provide a name for the new profile.

5. Under List of machines, select the machines that your team members with this profile can use.

6. (Optional) Assign the profile to selected members of your team.

   1. Under List of members, expand the list of team members.

   2. Click the users you want to select.

   3. Click the Add to profile button to save the selection.

7. Click the Create to save the new profile.

You can now assign this profile to members of your team.

Assign computation profiles to team members

This procedure explains how to assign computation profiles to your team members. It is assumed that you have already created at least one such profile (see the procedure above).

1. Open the Team admin panel.

2. In the sidebar, select Team management.

3. On the list of team members, expand the list in the Profile column for the user you want to assign a profile.

4. From the expanded list, select the required profile.

   

Restrict sharing of notebooks, reports, and other resources outside the team

If you need tighter control over how workspaces, notebooks, and reports are shared, you can restrict asset sharing to team members only.

To restrict sharing:

1. Open the Team admin panel.

2. In the sidebar, switch to Team settings.

3. Enable Restrict sharing outside of the team.

   All workspaces, notebooks, and reports shared outside the team will be unshared.

   Only members of the team will appear in the suggestion dropdown in the sharing dialogs.

Procedure

1. Open the Team admin panel.

2. In the sidebar, select Resource allocation.

3. In the Resource allocation menu, you can view the list of all team members set resource limits for each of them:

   • Limit the amount of available Datalore credits:

     1. Expand the list in the Credit limit column for the required team member.

     2. Select one of the options.

   • Limit the storage space:

     1. Expand the list in the Storage limit column for the required team member.

     2. Select one of the options.

   

Procedure

1. Open the Team admin panel.

2. In the sidebar, select Running machines.

3. To sort the list, click the header of the respective column.

4. To stop a machine, click the Stop button for the respective list item. After that, the stopped machine is removed from the list.